One Earth Careers
The Operations & Finance Manager will work closely with the Executive Director to help ensure the organization achieves its' strategic goals through effective internal operational systems. We are a lean, mission-oriented organization, so staff members are flexible, self starters with a collaborative spirit.
- Work with the Executive Director to develop and implement OE’s strategic priorities, enabled by efficient and effective internal operational systems and processes.
- Lead and execute the day-to-day administration of the office and the organization, including oversight of outsourced finance, human resources, and technology resources.
- Oversee employee recruitment, onboarding, retention, and benefits administration, working with external vendors.
- Lead technology planning, including assessing current and future technology needs. Continually manage software services to improve systems.
- Maintain personnel job descriptions, employee handbooks/manuals and employment policies.
- Manage payroll and related systems in collaboration with contracted vendors.
- Lead the annual budgeting process, in consultation with executive director and outsourced finance firm.
- Ensure compliance with all annual and other filings and updated corporate documents.
- Work with executive director and bookkeeper/accountant for timely preparation of tax return and related reports.
- Manage accounts payable and act as liaison between vendors and accountant / bookkeeper.
- Manage contracts ensuring they are up to date, executed accurately and stored properly.
- Serve as a liaison between One Earth and grant seekers, responding to inquiries as needed.
- Process grant proposals including document collection and retention as well as payment processing.
- Research applicant organizations, compile information specific to grant proposals, collect background information.
- Participate in internal team review of grant applications/proposals in close collaboration with Directors.
- Manage and support events and program activities (i.e., board meetings, educational sessions, receptions, etc.) as required.
- A Bachelor’s Degree is required, preferably in a relevant field such as business or nonprofit management, environmental sciences.
- Minimum of 7 years of relevant work experience in business administration, grantmaking, program/project management, preferably in a non-profit or philanthropic foundation setting.
- Proven ability to manage an office, including balancing competing priorities and resources across remote teams.
- A proven track record of establishing and working towards goals, and evidence of the ability to consistently make good decisions through a combination of analysis, wisdom, experience, and judgement.
- Exceptional capacity for developing and implementing processes and systems to optimize an organization’s operational efficiency.
- Exceptional oral, written, and interpersonal communication skills.
- Knowledge of best practices, and legal, accounting and regulatory requirements for grantmaking; understanding of IRS regulations regarding private foundations.
- Superior attention to detail and excellent organizational, time-management and project management skills with the ability to prioritize, multi-task and work independently as well as collaboratively as a member of a team.
- Experience setting up new 501c3s a plus
- Experience with Box, Intacct, Bill.com and Tallie a plus.
- PC skills, including Excel/Google Docs proficiency, are required.
Who you are
- Flexibility in approach and willingness to adapt when necessary.
- Ability to interact effectively and maintain positive working relationships with vendors, grant seekers, grantees, board and staff.
- Impeccable, integrity and trustworthiness, with an ability to handle sensitive information effectively and confidentially.
- Professional and emotional maturity that demonstrates warmth, dependability, responsiveness, initiative, flexibility, knowledge, credibility and a good sense of humor.
- Self-motivated and ability to thrive in a dynamic and fast-paced environment.
- Geared towards collaboration and teamwork and has an understanding or the collective efforts needed to make a true impact on our climate crisis.
- Demonstrated passion for protecting the health of our planet.
- Balance of intuition and analytical skill to make solid judgment decisions.
- Ability to achieve outcomes by leveraging emotional intelligence, multicultural sensitivity, knowledge, and experience.
- Comes from a solid belief that on-the-ground efforts in the fight against climate change are crucial and essential.
Salary and Benefits
Salary is commensurate with experience. One Earth provides a generous benefits package, including fully paid health insurance (medical, dental, and vision) for employees working at least half-time, as well as their dependents. We also offer substantial vacation days and time off.
Send cover letter and resume to [email protected] Los Angeles or West Coast preferred for proximity to core team, but open to considering other geographies. Start date of July 15th.